In clarifying what document destruction truly means is to comply with terms and regulations a brand, business, or any product and service had set should they require the personal information to make a transaction. Shredding services are about destroying papers containing confidential and sensitive information, this also includes those that maybe hacked online and obtained via any form of technology and electronics.
And the ones who are in dire need of document destruction are those who had to run big firms like companies, hospitals, and the schools, and even the government to name a few. Anything that has quite many employees and clients at hand is also dependent on these shredding services, but one has to make sure that the job gets done.
When sensitive documents are not properly destroyed
There are tendencies that they could lead to illicit activities just like the scandal that happened at Forth Worth, Texas in which one of its employees, a truck driver, who collects documents that the company needed to get rid of, stole bank records from a thousand people. He then shared it to identity thieves, deliberately sharing access to millions of dollars.
As they considered an outsource shredder in getting rid and destroying their entire record of documents, including that of their clients’, their security was breached when an employee of the said outsource shredder had taken advantage of the data. Fast forward to how devastating everything had turned out, the people, connected to the same insurance company who opted for a third party to handle their unwanted data, lost millions of dollars and were stolen of their identity.
Not to be taken lightly, identity theft could milk somebody of everything. As easy as shredding documents, if not done the right way, could take one’s whole life apart.
The seriousness of shredding
With a warning that should be loud enough by now, why has nobody banned outsource shredding then? Why is it that people still choose to do this? Convenience. It’s undeniable that it saves a company or a business, time and effort in putting away unwanted records. With regards to the environment, there is a need for limitless recycling to take place.
Secondly, some think that outsource shredding is cheaper than doing so in-house. What many do not know is that it costs less to do a task yourself. Not only is investing on a personal shredder a one-time cost, but it also doesn’t impose any service fee for doing the shredding for you, unlike that of the outsource shredding.
Some also think it’s easy to break. But the real deal is, you have to find the proper shredder for the job. If you need to shred A3 papers or bigger, of course, an A4 paper shredder, is not advisable.
Watch out for dangers!
Know that there are risks should you decide for your documents to be dealt with by a third party. The very fact that you need a shredder makes other think of how much confidentiality your company holds. To that accord, the employee, being just an employee, could feel tempted to better their situation, financially speaking.
Always consider that the more people involved in putting your documents away, the greater the risk you are facing for your information to be used or stolen. To avoid any breach over terms and conditions concerning private and confidential information, do take note that whether you use an outsource shredder, or you do it in-house, it is your sole responsibility to take care of these documents and sensitive data. Letting any third party do the job for you automatically puts you in danger, big or small. The best approach is to shred at the source for this will help you save money and assure you of the most secure way possible.